The Desktop App
This chapter is for team members. The desktop app is the small recorder that sits in your menu bar / system tray, captures your screen while you work, and turns it into the timeline your organisation sees. You stay in control: you can see exactly what it recorded, pause it, or stop it (subject to your organisation's policy).
2.1 Install and sign in
Install the app from the download link in your invitation or onboarding page, then open it. The first screen asks you to sign in:
What you see: a welcome screen with a link to the Terms of Service and Privacy Policy, and a Sign in button.
What to do:
- Tick I agree to the Terms of Service and Privacy Policy.
- Select Sign in. Your web browser opens automatically.
- In the browser, sign in with your work email (the same email-link flow as the dashboard). You'll then see the authorisation page:
What you see: confirmation of which account you're signing in with, and a notice explaining that — depending on your organisation's settings — the app may record your screen and meeting or call audio, and that recording laws vary by region.
- Read the notice and select I agree — continue. The browser tab will say "Signed in — you can close this tab", and the desktop app finishes signing in by itself.
2.2 Start tracking
After signing in you land on the main window:
What you see: a big play button ("Click to start tracking"), your personal Timeline and Inbox tabs, and Profile / Settings at the bottom. The red header means tracking is off — nothing is being recorded.
Select the play button to start. The header turns green while recording:
What you see: a Recording indicator, a stop button, and two quick pause buttons (2 min / 5 min). Your first activity appears in the timeline about 15 minutes after recording starts — the app records short segments and analyses them in the background.
Once segments are analysed, your day builds up in the Timeline tab:
What you see: each entry shows what you were working on, the app you used, the time, and a short AI-written description. See more expands the full description. This is the same information your organisation sees — there is nothing hidden from you.
2.3 Pausing and stopping
- Quick pause — select 2 min or 5 min while recording. Use it when you take a personal moment mid-work. The header turns amber and counts down; recording resumes by itself:
You can resume early by selecting the play button.
- Stop — select the stop button to end tracking until you start it again.
Your organisation's policy may limit these controls — for example, some organisations require tracking during work hours or disable pausing. If a control is unavailable, that's the policy applied to your team, not a bug; ask your admin.
2.4 The Inbox
The Inbox tab is where alerts addressed to you land — for example a nudge about a long stretch of non-work browsing, with the option to reply with an explanation. Your manager reviews explanations in the dashboard. If your organisation doesn't use alerts, this tab stays empty.
2.5 Settings
Open Settings from the bottom bar.
Application tab: quit the app (this stops tracking), refresh your organisation's policy if your admin just changed it, and check the app version and server connection.
Recording tab: see whether screen recording is on, how many displays are covered, how much local storage the pending recordings use, and the status of the background analysis queues. If uploads are pending (for example, you were offline), they finish automatically once you're back online.
2.6 Everyday questions
- Does it record when I'm not tracking? No. Red header = nothing is captured.
- What about my second monitor? All connected displays are covered while tracking (see the Recording settings tab).
- Can I see what was recorded? Yes — your Timeline shows every analysed segment.
- I closed the window — did tracking stop? No, closing the window just hides it; the app keeps running in the background. Use the stop button (or Quit in Settings) to stop tracking.